Primary Purpose of the Job

Performs a variety of routine clerical and administrative duties that support the efficient

functioning of the Library. Supports circulation and other library tasks by maintaining records,

helping to sort and shelve books, and receiving library materials. Interacts directly with library

patrons, answering questions, and locating materials for patrons to use and checkout from

the library. He is also responsible for issuing library cards to patrons and updating

information.

Principal Accountabilities

11. Provides administrative support to ensure that library records are maintained in an

effective, up to date and accurate manner. Provides administrative support to Librarian

to ensure the efficient operation of the Library.

12. Ensures effective communication about the Library's services & activities internally &

externally to increase awareness of the Library's services & activities.

13. Prepares materials for cataloguing and processing. Assist patrons by responding to their

queries regarding books, periodicals and resources, and their locations. Searches and

selects appropriate records from other available catalogue databases. Creates item

record, assign cutter, assign RFID Tag, and print spine label for each physical item.

14. Reports on Library information involving, licenses, books, periodicals, audio- visuals etc

and ensure its integrity. Manage magazine and newspaper subscriptions and collection.

Works at the circulation desk performing such functions as check- out, check- in, renew of

library materials and customer registration.

15. Maintains circulation records, including such tasks as: running reports and checking

shelves for overdue items, sending overdue notices, and processing holds.

16. Follows up on overdue books through telephone and email, in a bid to ensure that they

are returned on time. Shelves books in correct call number in the book stacks. Answers

the telephone and routes calls; performs telephone renewals of loaned books. Response

to Library Users inquiries. Request interlibrary loans and maintain interlibrary loan

statistics.

17. Maintains the library membership database in the library management system, by create

user accounts and cancel memberships. Maintains office systems, including data

management, filing, handle telephone calls, enquiries and requests allowing the Library

to function optimally. Creates documentation and guides to assist library customers in

using library resources and services.

Job Description

18. Maintains records of items received, stored, issued and returned, and file catalogue cards

according to system used as well as correspondence and related material for ease of

access and retrieval. Follow up with book vendors to ensure timely and accurate delivery

of books, periodicals, and reference resources. Prepares, stores, and retrieves

classification and catalogue information, lecture notes, or other information related to

stored documents, using computers.

19. Assists in planning and organizing library programs for the community such as reading

programs and book and film discussion groups. Assists in scheduling activities and

compiling necessary materials.

20. Assists in preparing and setting up displays, exhibits and bulletin boards to maintain an

informative and attractive physical setting in the Library.

Decision Making Authority

 Accountable for accuracy and timeliness in performance of duties. Responsible for

confidentiality of personnel data.

 Ability to plan, organise and prioritize work with multiple tasks.

 Frequent contacts with FMK staff in conduct of assignments/duties.

Accountable for asset management and relevant

documentationContext / Special Features / Challenges

 Well- developed communication and interpersonal skills.

Qualifications / Knowledge / Skills / Experience

 Undergraduate degree.

 Certificate in Office Administration.

 Ability to use library software to input and retrieve data. Advanced skills in

Microsoft Office.

 Strong English writing and verbal communication skills.

 Proficiency in Arabic as an advantage,

 Minimum 3 year relevant work experience

Address:Doha, Qatar Al Rayyan Plaza, Third Floor, Office 306
About Employer:
Contracting836@gmail.com