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Executive Secretary Accountant Job

Posted: 06-12-2018
A reputed Architecture Company is looking for a Female Executive Secretary/Accountant with the following expertise:
1. Assist in phone reception for executive and administrative departments.
2. Prepare and coordinate mail, faxes, and Attendance Records.
3. Maintain stock of office, janitorial and kitchen supplies and reorders when needed.
4. Obtain quotes / bids from suppliers.
5. Handle petty cash and reconciliation.
6. Maintain all company accounts in accounting software and prepare monthly cash flow statements, P and L, etc.
7. Coordinate with auditors once a year for auditing.
8. Establish general filing system for safekeeping of corporate records, contracts, personnel documents, etc ; ( maintain complete confidentiality of records)
9. Active participation in QMS
10. Coordinating with Public Relations Officer on staff related issues.
11. Track Passport, Labour card, Health Card expiry dates and handle renewal requirements.
12. Maintain calendar / appointments.
13. Arrangement travel and handle travel expenses.
14. Provide confidential support to management team.
15. Use effective office procedures and recommend improvements.
16. Advise MD of any issues to ensure orderly and efficient administrative operations.
17. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
18. Negotiate with vendors, maintain and examine leased equipment, purchase supplies, manage areas such as stockrooms or corporate libraries, and retrieve data from various sources.
19. Provide training and orientation for new staff.
Minimum: 2-4 years in position with related experience.
The candidate must be able to type at a high speed and maintain systematized paper and computer records, send, receive and distribute email. Preferred, able to take notes by shorthand.
Candidate needs to have an RP / Qatar only.
Language Skills: English Language skills (arabic is optional)
Computer Skills: Computer literate
Salary: Full package 2000 Q.r
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Kindly read all of the above carefully before sending your CV

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