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Executive Secretary cum Receptionist

Posted: 18-01-2024

We are a ready mix concrete company is looking for an experienced Executive Secretary with at least 3 years of experience in a construction company or any similar experience. She will be working for the General Manager and will be handling the reception.
Must be competent and professional in handling duties and responsibilities such as the following;
Maintain executive s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes.
Receive and screen phone calls and redirect them when appropriate.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives.
Handle confidential documents ensuring they remain secure.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or reports as assigned.
Trustworthy, able to handle pressure and can multitask.

Requirements and skills
Proven experience as executive secretary or similar administrative role.
Proficient in MS Office and back-office software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
Familiarity with basic research methods and reporting techniques.
Excellent organizational and time-management skills.
Outstanding communication and negotiation abilities.
Integrity and confidentiality
Degree in business administration or related field.
Only qualified FEMALE applicants will be called for interview.
Applicants must have a transferable visa with NOC.
Salary will be discussed upon interview.
Applicants can send their CV to

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