Principal Accountabilities (Key Performance Areas)
1. Primary point of communication between Sales, Procurement, and Stores for crucial information and reports to assure and avoid operational failures.
2. Progressing pending sales orders.
3. Issue weekly B2B purchase requests of ordered trading items.
4. Liaise with Logistics Section for expediting priority deliveries.
5. Upon request, update Sales Dept. And customers the delivery of in-house items and ETA of ordered trading items.
6. Liaise with Sales Dept. To cleanse invalid pending orders.
7. Coordinate and update Stores for incoming and import cleared consignments.
8. Comply with the company management system including HSE regulations.
9. Perform a variety of clerical duties to ensure that merchandise, supplies, and equipment are shipped on schedule by vendors.
10. Inspect all supplier s invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. Points and payment terms to ensure agreement with purchase order and dispose of discrepancies.
11. Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.
12. Assist in negotiating non-complex contractual arrangements between company and selected vendors committing; place orders and handle routine checks accompanying Purchase Order.
13. Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.
14. Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required. Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.
15. Communicating with the supplier in case of material rejections, delays, handling discrepancies and dispute which may arise during the execution of contracts.
16. Responsible for creating purchase orders in the.
17. Follow-up with domestic suppliers for timely delivery.
18. Generating internal reports as and when required.
19. Perform other related duties incidental to the work described herein.
Solid Customer Service administrative experience Ability to multitask, prioritize a variety of tasks and meet deadlines Excellent communication skills Excellent interpersonal skills Target-oriented. Ability to maintain computerized records. ERP system exposure is a must. Sound knowledge of company s products. E-communication etiquette is required.